(as of September 30, 2018)
The Office of Public Records receives, processes, and maintains records, reports, and other documents filed with the Secretary of the Senate that involve the Federal Election Campaign Act (FECA), as amended; the Lobbying Disclosure Act (LDA) of 1995, as amended; the Senate Code of Official Conduct; Rule 34, Public Financial Disclosure; Rule 35, Senate Gift Rule filings; Rule 40, Registration of Mass Mailing; Rule 41, Political Fund Designees; and Rule 41(6), Supervisor's Reports on Individuals Performing Senate Services; and Foreign Travel Reports.
The LDA requires semiannual contribution reports, and quarterly financial and lobbying activity reports. As of September 30, 2018, there were 4,543 registrants representing 17,574 clients. The total number of individual lobbyists disclosed on FY 2018 registrations and reports was 13,848. The total number of lobbying registrations and reports processed was 115,922. The Office referred 3,312 cases of potential noncompliance to the U.S. Attorney for the District of Columbia.
Until September 21, 2018, the FECA required Senate candidates to file quarterly and pre- and post-election reports with the Secretary of the Senate. Filings for FY 2018 totaled 5,230 documents containing 887,919 pages, which were scanned, processed, and transmitted to the FEC, as required by law.
The filing date for Public Financial Disclosure Reports was May 15, 2018. A total of 5,950 paper and e-filed reports and amendments were filed. The reports were made available to the public and press as soon as they were filed and processed, and in most cases, the same day.
Senators are required to file mass mailing reports on a quarterly basis. The number of pages submitted during FY 2018 was 408. In addition, the Office received 627 Gift Rule/Travel reports during FY 2018.