Federal Election Campaign Act, as Amended
Important Information for Senate Filers
September 21, 2018
To all Senate Campaign Committees:
Today the President signed into law new statutory authority requiring that Senate campaigns must now file all required FEC reports directly with the FEC. Because reports filed with the Secretary of the Senate will no longer satisfy the legal requirements for filing, our office will no longer accept reports on behalf of the FEC and will not transmit to the FEC any reports delivered to us, unless we had already received the report by the time the bill was signed, or the report had already been sent and postmarked to us as of the date of enactment, consistent with FEC guidance.
For relevant guidance from the FEC, please see FEC guidance. Should you have any questions please call the FEC at 202-694-1130 or 800-424-9530 (press 5), or the Senate’s Office of Public Records at 202-224-0322. Remember, however, that the Office of Public Records can no longer help you comply with the legal requirements for filing campaign finance reports unless a report has already been sent to us prior to enactment.
Candidates for the United States Senate
Within 15 days after an individual becomes a candidate he/she must designate a principal campaign committee to receive contributions and make expenditures on the candidate's behalf. This designation must be made in writing by filing a Statement of Candidacy (FEC Form 2) or by filing a letter with the same information (i.e., the individual's name and address, party affiliation and office sought, the State in which Federal office is sought, the name and address of his/her principal campaign committee). (See 2 U.S.C.431(2), 11 CFR 100.3 for the Act as amended and 2 U.S.C. 432 (e)(1), 11 CFR 101.1(a) relating to a candidate's reporting obligations.)
Principal Campaign Committee of a Candidate for the Senate
Within 10 days after it has been designated by the candidate each principal campaign committee must file a Statement of Organization (FEC Form 1). The Statement must identify the committee's treasurer, bank depositories, all other committees authorized by the same candidate and other pertinent information (2 U.S.C. 433 (a), (b), (c), 11 CFR 102.1 and 102.2 (a))
Reports should be filed with:
Federal Election Commission
1050 First Street, NE
Washington, D.C. 20463
FEC Reports Analysis: 202-694-1130
FEC Public Information: 202-694-1100
Toll Free: 800-424-9530 (press 5)
Senate Public Financial Disclosure (Senate Rule 34)
Obtain forms from Select Committee on Ethics
Forms to be filed by:
- Senators who were Members for 61 days or more in the previous year are required to file an annual report by May 15 of each year.
- Candidates for Senate who must file within 30 days of becoming a candidate or by May 15th, whichever is later, but in no event later than 30 days prior to any election.
- Officers and employees who received compensation for more than 60 days during the previous year at an annual rate of pay in excess of 120% of basic pay in effect for the GS-15 rate, which in 2017 was $124,406.
- Employees designated as a principal assistant by a Member (who does not have an employee compensated at an annual rate of pay in excess of 120% of GS-15).
- Employees designated to handle political funds under Rule 41.
- Other individuals, pursuant to Rule 41, whose salary is at or above 120% of GS-15 level which include:
- A reemployed annuitant (whose annuity is treated as disbursed by the Secretary of the Senate).
- An officer or employee of the federal government on assignment to a committee of the Senate or to a joint entity of Congress on a reimbursable basis.
- An individual who performs full-time services for any committee or office and whose salary is not paid by the United States government.
- Individuals include, if the salary and period of employment thresholds are met, temporary or part-time employees, consultants, educational fellows and other temporary assistants paid from non-governmental funds.
- Employees who commence employment in 2018 who expect to be compensated for greater than 60 days at an annual rate of compensation equal to or in excess of 120% the rate of annual pay in effect in 2018 for GS-15 ($126,148) file within 30 days of commencing employment.
- Employees are identified above, and Senators, shall file on or before the thirtieth day after termination of employment/retirement of such position, a report covering the preceding calendar year and covering the portion of the calendar year in which the termination/retirement occurs, up to the date the individual left such office or position, unless the individual has accepted employment in another position which would necessitate the May 15, 2018 filing.
Periodic Transaction Report Forms
The Stop Trading on Congressional Knowledge Act of 2012 (STOCK Act) require Senators and “senior staff” (earning $126,148 or more in CY 2018) to periodically disclose certain financial transactions. Filers must promptly report any purchase, sale, or exchange of any stock, bond, commodities future, and other securities if the transaction exceeds $1,000.
Reports should be filed with:
Senate Office of Public Records
232 Hart Building
Washington, D.C. 20510-7116
Or electronically at https://efd.senate.gov
For further information contact:
Select Committee on Ethics
220 Hart Building
Washington, D.C. 20510-6425
Gift Rule/ Outside Paid Travel Database
Senate Rule 35 Requirements
Senators, officers, and Senate employees who plan to accept reimbursed travel
must seek review of proposed travel from the
Select Committee on Ethics
least 30 days in advance by submitting a sponsor-completed “Private Sponsor Travel
Certification Form,” and a copy of the sponsor’s invitation. Once approved by the Ethics Committee, the traveler must prepare the authorization portion of the Advance Travel Authorization and Disclosure Form. Within thirty (30) days after the travel is completed; the employee must prepare the reimbursement portion of the form, and file it, along with the Sponsor Certification Form with the Office of Public Records. Expenses reimbursed for an accompanying spouse or dependent child must be included in the disclosure.
Section 546 of Honest Leadership and Open Government Act of 2007 requires the Secretary to establish a Web site containing the travel documents filed under Senate
. The information must be maintained for a period not longer than four years after receiving the information.
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Post Employment Lobbying Restrictions
Section 103 of Honest Leadership and Open Government Act of 2007 requires the Office of the Secretary of the Senate to notify members and certain employees separating from the
Senate about their post-employment lobbying contacts with the Senate and to post information contained in the notice on the Internet.
For information about the scope and substance of Senate post-employment restrictions, you should contact the Senate Select Committee on Ethics at (202) 224-2981, review the Committee’s May 24, 2012 guidance memorandum on the restrictions, and/or obtain your own counsel.
Please visit the links below for a report of those individuals who have separated from the Senate, the office in which they were employed,
the beginning date of restriction, and the end date of restriction.